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Thompson Industrial Services is an established and proven leader in the industrial cleaning business. We are strategically located throughout the Eastern United States. Few companies can match our quality, safety, integrity and diversity. We perform industrial cleaning in industries such as paper mills, steel mills, nuclear plants, manufacturing, refineries, automotive, power plants and chemical plants.



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Administrative Manager-Columbus, MS

Location: Columbus, MS

JOB SCOPE / PURPOSE:

The Administrative Manager is responsible for managing all of the front office needs for the division location. The Administrative Manager administers division revenue, works with vendors to obtain purchase orders, processes receipts and managing cost reporting. This position is heavily involved in the financial understanding and success of the division and must have a strong understanding of accounting and business acumen.

DUTIES AND RESPONSIBILITIES:

  •  Work with General Manager and the sales team to meet client demands for resources.
  •  Facilitate the acquisition of customer purchase orders and other supporting documentation through the sales and operations teams.
  •  Work with operations team to provide accurate purchase orders and necessary approvals to vendors.
  •  Process and understand daily, weekly, and monthly financial reports (revenue, cost savings, etc.) for the division and General Manager.
  •  Coordinating the hiring and training processes which includes but not limited to: applicant reviews, new hire process, and scheduling of training.
  •  Work with the General Manager in recruiting efforts to hit projected headcount goal.
  •  Issue and track employee timesheets and reconcile division payroll records.
  •  Manage customer charges, rates, and contracts.
  •  Maintain files specific to the division including but not limited to: safety forms, training records, payroll documentation, invoices.
  •  Perform administrative duties related to customer planned outages. (Including travel and timesheet data entry)

 

WORK ENVIRONMENT:

  •  Tools, equipment, machinery used: Computers and basic computer systems (Word, Excel, etc).
  •  Working conditions: Normal office environment (on-site and off-site locations), occasional outside work, occasional travel and flexible hours needed.
  •  Physical effort required: Sitting, filing, data entry.
  •  SAP Experience a plus-will train in this position.
  •  Travel required: Geographical territories can range in size depending on the customer base. Overnight travel will occasionally be required for this position based on business needs.

 

 QUALIFICATIONS: 

  •  Associateís degree or Bachelorís degree preferred
  •  Four years of previous administrative and accounting experience.
  •  Strong people skills, motivated, and energetic.
  •  Ability to work without supervision.
  •  Valid driverís license (with good driving record).
  •  Ability to travel occasionally and overnight as needed.

Benefits: Medical, Dental, Vision, Holidays, Vacation, 401K, Life.

EOE 

 

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